head expeditions peru operates in regions where standards of accommodation, transport and services might not be those you would normally expect. However we strive, with all due care and skill, to provide the best services for our tourists. Travelling in Peru requires flexibility, patience, broad-mindedness, good humour and understanding that changes may be made without notice due to circumstances beyond our control (Force Majeure ). By booking any of our tours you agree to HEAD EXPEDITIONS PERU making necessary changes without liability.
This is any event that HEAD EXPEDITIONS PERU could not, even with all due care, foresee or avoid. This covers events such as war or threat, riot, civil strife, terrorist activity, industrial dispute, disease, disaster or adverse weather conditions, fire or all similar events beyond our control. In this case, HEAD EXPEDITIONS PERU will not accept liability and reserves the right to change, postpone or even cancel the trip (this is the last option of course!).
INCREMENTS IN CASE OF PROTESTS, STRIKES, (FORCE MAJEURE): In the event of a protest / strike, which is not uncommon in Cusco, it may be necessary to leave a day or even 2 days earlier than scheduled so that we are able to comply with other services. In this case, an increment will be charged to cover costs incurred.
By booking any of our adventure trips (Inca Trail to Machu Picchu, Salkantay, Ausangate, Choquekirao, Lares trek, vilcabamba, ausangate, 4 lakes, short hike etc.) you assume the risks associated with them. For these HEAD EXPEDITIONS PERU accepts no responsibility.
We strongly advise you to take out travel insurance that covers accidents, medical expenses and emergency repatriation, including rescue and air ambulance. We also recommend that it covers cancellations and loss of luggage. Please forward a copy/ company name and policy number by email or bring the information when you come to our office, or when you meet with the staff responsible of HEAD EXPEDITIONS PERU at your hotel.
Group Discounts or fee Sacred valley Tour: If there are at least 4 people in your group, you will automatically get either: A $20 per person group discount or a free Sacred Valley tour (a Must Do in Cusco). This discount or free tour is valid for the following adventure trips: Inca Trail 4/3 group service, Lares 4/3 and Salkantay 5/4. Please note that this discount does not apply to private treks or any other trek not mentioned here.
Note: discount does not apply if less than 4 people undertake the trek (if a group member cancels).
An increment of *$30 per person is applicable for all treks (regardless of group / private option / size of group) leaving during these holidays:
Christmas (Dec 22nd, 23rd, 24th, 25th)
New Year (Dec 29th, 30th, 31st, Jan 1st).
An increment is also applicable in order to leave during election days (people are fined in Peru if they do not vote).
We use the increments to pay staff a bonus for leaving on their holiday or it is used to pay the fines.
By providing us with a main date and a back up date for your trek (classic Inca Trail, Lares, Salkantay, choquequirao, vilcabamba, short hike etc) you automatically authorize head expeditions peru to use either of these dates for your reservation. HEAD EXPEDITIONS PERU within the next 48 hours (after you have sent us your booking form and confirm deposit was made) will send you an electronic receipt confirming your trek has been officially booked and also to confirm the exact departure date of your trek.
SENDING US YOUR PERSONAL DETAILS FOR BOOKING: Your passport number and other information must be valid. Please advise if you change your passport number after booking the tour (especially for booking the classic Inca Trail as if we do not make a change in your official details, you may not be permitted to do the trek). Please Note changing passports’ numbers requires an extra fee (we are able to change passports numbers easily on our receipt but its also extremely important that we make the changes with the Inca Trail authorities)
STUDENT RATE: In order to obtain this discount you must have a valid ISIC card. It is important you scan and e-mail this to us at the time of booking and that it is valid on the date you are booked on the Inca Trail/alternative trek (you will need to show the real ISIC card http://www.isiccard.com upon your arrival here in Cusco and in Machu Picchu).
We require a non-refundable deposit (as mentioned above) along with your personal details (full name, passport number, gender, nationality and date of birth) at the point of making the reservation.
Visa (remaining balance can also be paid by this method).
Western Union (remaining balance can also be paid by this method).
PayPal. Balance can also be paid by this method
NOTE: The client will assume all transaction fees.
The remaining balance (i.e. total balance minus the deposit paid) of the Tour/Trek/Trip/Rental/Service must be paid 25 days before the first day of the Tour/Trek/Trip/Rental/Service. Please let us know, if you anticipate any delay with your payment.
Visa (Deposit can also be paid by this method).
Western Union (Deposit can also be paid by this method).
You can pay your balance in cash and in US dollars or¨Peruvian soles.
NOTE: The client will assume all transaction fees.
No cancellations once booking has been made and confirmed.
(1) If a client cancels within:
NOTE: Your deposit is non-refundable. Any Inca Trail tours cancelled at any time are non-refundable due to the high demand and price of permits. If the cancellation applies, it will be without payment fees.
(2) HEAD EXPEDITIONS PERU must be notified of any changes or cancellations to your trip as soon as you are aware of them, via e-mail, so that we do not incur expenses not covered by deposit.
(3) Once the final balance has been paid, we will not be able to refund your trek payment in the case of cancellations (last minute cancellations in Cusco). However, there will be parts of your trip that you are able to use (Machu Picchu entrance fee, 1 train ticket, 1 bus ticket).
(4) A claim letter for your insurance company can also be provided by us upon request.
(5) Porter service hired cannot be cancelled (a fee is paid for booking this service).
PLEASE NOTE THAT, FOR THE INCA TRAIL, PERMITS ARE NON-TRANSFERABLE, NON-REFUNDABLE, AND DATES CAN’T BE CHANGED.
We always make our best efforts to carry out tours / services according to the original schedules as listed in the reservation order. However, by entering into this agreement with Head Expeditions Peru, the client accepts that necessary changes may need to be made to a Tour/Trek/Trip/Rental/Service due to predominant conditions (see ‘Force Majeure’ section above).
Head Expeditions Peru reserves the right to change or cancel any facilities, services and substitute for reasonable alternative of comparable value.
In the event of a major change, the client will be notified as soon as possible. The client will have options with regards to accepting the change.
We strongly suggest spending time at high altitude (above 3000 meters / 9842 feet – in Cusco or another high altitude area) for a minimum of 3 to 4 days before undertaking your trip. This is in order to minimize the possible effects of altitude sickness. Also, you can help your body acclimatize by drinking plenty of liquids, adding a bit more sugar to your drinks, eating food rich in carbohydrates, avoiding cigarettes and alcohol, and drinking coca (ancient traditional leaf) tea. Diamox can also be helpful – please ask your doctor about purchasing any medications before traveling.
We recommend you arrive in Cusco, 48 hours or more before trek departure because occasionally, we need to leave earlier than scheduled in case of strikes or other events out of our control (see ‘Force Majeure’ section above).
The night before your trek, there will be a pre-trek talk (briefing) in our office at either 6:30pm or 7:30pm (exact time will be confirmed upon your arrival or by email). A duffel bag will be provided at this time, if you have paid for an extra porter for your Inca Trail or if you are doing an alternative trek.
Before coming to the briefing, please have a look our packing checklis in which you will find all the thing you will need to take for the trek or tour.
Thanks again for choosing us and we look forward to seeing you in Cusco!